CareLocal for home care agencies

Your next home care enquiry shouldn’t wait until morning.

Get an SMS when a new website enquiry arrives, so you can call the family back while they are still looking for care.

First agency pilot: $99/month.

Dedicated sending number and up to 100 SMS alerts per month to one owner. Your agency owns its Twilio account; we handle setup and support. Regional pricing in euros or US dollars.

Start your pilotView the demo

Your first service month starts after sender approval, setup and a delivery check. Monthly renewals use a payment link, with no automatic card charges.

A new enquiry.
A prompt to call back.

Your forms stay in place. CareLocal connects each enquiry to an office and alerts the owner.

Connect your existing form

Keep the forms your team already uses.

Gravity Forms, WPForms, Contact Form 7 and Elementor Pro. Each enquiry is matched to the right office.

Get the details on your phone

See who to call and which office they need.

The SMS shows the name, phone and private enquiry link. The form message stays in the portal.

You make the call

Call the family back personally.

Applicant alerts are off by default. Missed CallRail calls are optional when connected.

For owners with several offices to watch.

When an enquiry lands on a location page, know who needs a call back.

  • Your existing WordPress forms stay in place.
  • The hub keeps an enquiry copy separately from email.
  • One owner receives the SMS alert.

The first pilot is for US home care agencies. Alerts go to the owner, not to the family who submitted the form.

Interactive example

Follow one enquiry from form to phone.

All details below are fictional. This demo does not send a text, create a lead or contact anyone.

1. A family asks about care

Office
Tampa
Name
Alex Example
Phone
+1 813 555 0100

Website enquiry, after office hours.

2. The owner sees the alert

CareLocal: New enquiry - Tampa: Alex Example, +1 813 555 0100. Call back. [Private enquiry link]

The original form message stays out of the SMS.

Open the fictional enquiry view

Example only - not a live client portal

Alex Example - Tampa

Source
Google organic
Type
Client enquiry
Page
/locations/tampa/
Next step
The owner calls back personally.

The live service keeps the enquiry in the agency's private portal. Job applicant alerts are off by default.

Start your pilot

First agency pilot

Your first month. One clear package.

Explore the demo, then enter your agency details at checkout. Your agency owns the Twilio account. We configure and maintain the alerts with your permission.

$99/monthFor one agency. Regional pricing in euros or US dollars.

  • Dedicated sending number included
  • Up to 100 SMS alerts per month
  • Delivered to one owner phone number

Monthly service, no automatic card charges. Before each renewal, we review your agency’s Twilio bill and deduct the actual agreed sender-number and up to 100 alert charges from your next CareLocal invoice. You pay the remaining amount through a secure payment link.

The combined base package remains 99 per service month in the displayed currency. Your agency pays Twilio directly, so the first month’s cash outlay can temporarily exceed 99 until the next invoice credit. Any unused final credit is settled when service ends. Taxes, if applicable, are shown at checkout. Other Twilio services and extra alerts require a separate agreement.

Your first service month starts only after sender approval, site setup and a successful delivery test.

Your month starts after sender approval, site setup and a successful delivery test. Full refund if we cannot activate your service. Your agency pays Twilio directly. The agreed sender number and up to 100 alerts are included through a credit on your next CareLocal invoice; any unused final credit is settled when service ends. Renew by payment link each month; no automatic CareLocal card charges. Taxes, if applicable, are shown at checkout.

Business details only. Do not submit patient information or passwords. Alerts pause at the allowance or the end of an unpaid service period.

Privacy & cookie notice

Privacy & cookies

Updated 5 October 2026. This notice covers the public Set It Once marketing website and its enquiry form.

Who is responsible?

Martin Iliev operates Set It Once and is responsible for the personal data collected through this website. For privacy questions or to exercise your rights, email miliev@setitonce.com or use the contact form. You do not need to provide a website address for a privacy request.

What we collect and why

When you send an enquiry, we receive your name, email address, optional website address and message. We use these to respond and take steps towards a possible service agreement at your request (GDPR Article 6(1)(b)). Security and abuse prevention rely on our legitimate interest in protecting the website (Article 6(1)(f)). The form temporarily uses a keyed hash of your IP address to limit repeated submissions for 60 seconds. Hosting infrastructure processes connection information such as IP addresses and requested URLs to deliver and protect the site.

There is no marketing subscription, sale of enquiry data or automated decision-making about you. Do not send passwords, API keys or sensitive client information.

Who can access the information?

Enquiries are stored in the private WordPress administration area and accessed by authorised administrators. Namecheap provides our website and email hosting and processes data to operate these services. Email addressed to miliev@setitonce.com is also forwarded to a Gmail account operated by Google so Martin can receive and handle correspondence. Their privacy notices explain their processing: Namecheap and Google. External links such as LinkedIn load only when you follow them; those websites have their own privacy notices.

International processing

Namecheap and Google may process information outside your country, including in the United States. Namecheap describes the contractual safeguards for covered services in its Data Processing Addendum. Google describes processing locations and safeguards in its Privacy Policy. Contact us if you need details about the processing of your enquiry.

How long we keep information

We retain enquiries while handling the request and necessary follow-up. We review enquiries after six months and remove closed enquiries that are no longer needed. Records required for an active service, a legal obligation or a legal claim may be retained for that purpose. This review covers WordPress records and related email copies; it is a manual review, not automatic deletion. Hosting logs and backups have separate retention arrangements with the provider. You can ask us for information about your particular record or request deletion.

Your rights

You may request access, correction, erasure, restriction, objection and portability where applicable. You may withdraw optional browser-storage consent through Privacy settings without affecting earlier lawful processing. We normally respond to rights requests within one month; legal exceptions may apply. You may complain to your local supervisory authority, including the Bulgarian Commission for Personal Data Protection.

Cookies and browser storage

Google Analytics 4 is optional and loads only after your explicit consent. It measures page visits and basic engagement, using browser/device information and an online identifier. Google processes the network address to provide the service; GA4 does not log or store individual IP addresses. We do not enable advertising features, Google Signals or automatic form tracking. Page URLs and referrers sent by this website exclude query strings and fragments; form contents are not sent. No third-party geolocation service is used. Fonts and images are hosted on this website. Necessary WordPress authentication and security cookies may be used when you sign in. These are separate from optional analytics and currency memory.

LocalStorage is browser storage rather than a cookie; the same preference controls cover it. Automatic currency suggestion uses your browser time zone locally. It is approximate and is not sent to a geolocation provider. If browser storage is unavailable, your choices apply only to the current page.

Online payment processing is not active on this page. Payment-provider information and purchase terms will be added before checkout is enabled.